Lubricant Account Specialist

Primary Responsibilities and Duties:

National Account Lubricant Billing
• Daily processing of national accounts lubricant billing on company ERP and vendor sites
– Includes uploading daily EDI file to vendor site and resolution of rejected orders
• Download and apply payments from suppliers and resolve unbalanced items.
• Keeping up with the Open Order Report (sub-jobbers, our warehouses, all systems)
• Set up new customers for billing under appropriate National Account bill to
• Monitor open billing statuses and clear all items ready for billing on a timely basis
• Process Credit and Rebills as necessary with proper documentation

Direct Accounts Billing Backup
• As needed, assist with direct lubricant billing on company ERP system
• Monitor open billing statuses and clear all items ready for billing on a timely basis
• Process Credit and Rebills as necessary with proper documentation

Sales Support
• Work with National Account reps to provide any request data or issue resolution
• Apply for Rebates on vendor website
• Research and correct pricing discrepancies when inventory does not balance
• Sales Run Reports
• Special projects as assigned

Knowledge, Skills, and Abilities:

• Experience in high volume daily billing process in large ERP system
– Oracle / JDEdwards experience a significant plus.
• Extreme attention to detail
• Highly motivated self-starter
• Ability to work with and meet deadlines
• Takes pride in work and strives for National Account vendor accuracy awards
• Microsoft Office proficiency and internet knowledge
– Above average excel skills are mandatory.
• Ability to work independently and well with others
• Ability to multi task and prioritize duties

The job description of a Lubricant Account Specialist is not inclusive and is subject to changes, additions, and deletions as determined by the supervisor.